Technical Scope

The management of the project encompassed:

• Scheduling and Coordination: Developed and maintained comprehensive scheduling documents and calendars to track deliverables and deadlines.

• Communication Management: Actively moderated Microsoft Teams channels, provided timely updates, and facilitated cross-business unit meetings to ensure clear and constant communication.

• Documentation and Reporting: Organized project documentation, managed the submission of weekly meeting minutes, and compiled detailed timecards reflecting managerial activities.

• Quality Assurance: Monitored compliance with project specifications, organized feedback loops, and coordinated with BUs to ensure resolution of technical challenges.

Management Process and Workflows

As the PM, I implemented structured workflows to streamline the overall project execution:

• Establishing Communication Channels: Created and managed structured Teams channels and Google Drive folders to enhance communication and document management.

• Regular Check-ins and Meetings: Conducted regular meetings and provided weekly announcements to ensure alignment and promptly address emerging issues.

• Cross-Unit Coordination: Facilitated frequent cross-unit discussions, enabling proactive problem-solving and collaborative design revisions.

• Feedback Integration and Adaptation: Managed feedback from TAs, professors, and BUs, integrating it efficiently into the project workflow for continuous improvement.

• Final Reporting and Presentation: Consolidated and refined the final project report, including graphical elements and assembly photographs, for professional presentation.

Project Outcomes

Effective project management practices contributed significantly to the project's success, achieving the following outcomes:

• Efficient Collaboration: Successfully coordinated 30 team members across seven business units, maintaining clear communication and productive collaboration throughout the project lifecycle.

• Timely Deliverable Submission: Managed strict adherence to deadlines, ensuring all deliverables met project timelines and quality standards.

• Robust Documentation and Reporting: Established an organized system for documentation, enabling quick grading, ease of reference, and efficient project tracking.

• Successful Problem Resolution: Addressed and solved multiple technical and logistical challenges proactively, ensuring minimal disruption to the manufacturing and assembly processes.

Reflections 

One of the primary challenges faced was maintaining effective communication among diverse teams with differing levels of responsiveness. Utilizing structured communication tools, regular check-ins, and direct follow-ups proved critical in mitigating this challenge.

This experience underscored the importance of organized documentation, proactive scheduling, and flexibility in managing real-world engineering projects. It also highlighted the value of clear and constant communication in a complex, team-driven manufacturing environment.

This role significantly advanced my skills in leadership, project planning, and communication, preparing me to effectively manage large-scale engineering projects and complex team dynamics in professional settings.